I think putting the punchline first will be gamed to make the punchline sound worse than the situation is, so you sound better than you are for dealing with it.
What you need is a good culture rather than any reporting strategy in my opinion
Yeah a lot of companies have stacks of these kinds of rules then it gets tiresome. I rarely find a problem where people waffle on too much and if they do it can be addressed in an individual review.
What you need is a good culture rather than any reporting strategy in my opinion